Fleet Administrative Support
4.10 ON-SITE FLEET TECHNICAL SUPPORT SERVICES – SAN DIEGO, CALIFORNIA
This section describes a Non-common service which are invoiced under a separate CLIN, CLINs 1002, 1003, 1202, 1203, 1302, 1303, 1402, and 1403. The contractor will review, recommend, and update standard administrative practices and procedures within the department. The contractor will perform on-site Aeronautical Shipboard Installation Representative (ASIR) and Carrier and Field Service Unit (CAFSU) Fleet Tech Support services for personnel located at the Naval Amphibious Base Coronado (ASIR) and personnel located at Naval Air Station North Island (CAFSU) and San Diego, CA Field Offices. In addition, the contractor will provide, support for three (3) field offices located at NAWCADLKE DET FTS, Pearl Harbor, HI, Naval Air Station (NAS) Yokosuka, Japan, and NAWCADLKE DET FTS, Everett, WA; and three (3) field offices located at Naval Base North Island and Naval Base Coronado, San Diego, CA, Puget Sound Naval Shipyard, Bremerton WA and NAS Yokosuka Japan. The contractor will act as the SME for all administrative functions, providing assistance and guidance as needed. The contractor will provide typing, word processing, telephone answering, and filing services.
In addition to Travel Support, as provided in accordance with Paragraph 4.1 of this SOW, Fleet Tech travel orders are prepared off-site. Arrange travel through the DTS for personnel, including reservations for flights, rental cars, and hotels. Prepare and submit clearance messages as required. Prepare/correct travel orders (Continental United States (CONUS), Outside CONUS (OCONUS), Local, and Amendments, travel clearance messages, force protection plans, passport and visa applications, distribution of travel orders and tickets. Enter foreign travel clearance into Aircraft and Personnel Automated Clearance System (APACS) for approval. Submit cancellations forms to NAWCAD Lakehurst Travel Office. Prepare and process cost estimates for travel. Assist, review, and submit Travel Liquidations and Claims for Reimbursement upon request. Prepare and maintain spreadsheets for all travel actual expenditures. Corrections are made to invalid chargeable objects upon notification of rejection by the DTS.
In addition to Purchasing Support, as provided in accordance with Paragraph 4.2 of this SOW, contractor will create and track GPC order requests and submit to GPC holder for all field offices. Receive, maintain, distribute, and return damaged supplies as required by GPC procedures. Document and maintain files as required. Maintain central repository of various items that are required for job completion and track usage of supplies.
In addition to Customer Support, as provided in accordance with Paragraph 4.4 of this SOW, the contractor will Maintain and update Branch Heads and Type Commanders (TYCOM) calendars in outlook or manually. The contractor will maintain and update calendar of events; and deliver or arrange for delivery all mail or packages to field offices. The contractor will process, collect, and distribute internal mail, incoming and outgoing faxes/FedEx/UPS/USPS shipping to include: generating shipping labels; arranging for pickups and deliveries; and delivery of individual mail to all individuals and offices. The contractor will manage and distribute material regarding official information (e.g. Equal Employment Opportunity (EEO), OSHA, and unofficial information (e.g. upcoming events and command activities). Control, coordinate, and procure all cell and satellite phones, WiFi cards and accessories for code.
The contractor will act as liaison between NAVAIR Safety for Enterprise Safety Applications Management System (ESAMS) related training and medical screening. The contractor will schedule appointments for exams or screenings and report results to NAVAIR Safety. Maintain and provide current standard forms for safety shoe and glasses reimbursements. The contractor will prepare, process, review, and submit safety shoe and glasses reimbursements to travel office.
The contractor will coordinate with all east and west coast ships, United States Coast Guard (USCG) ships, public and private shipyards, and Marine bases to ensure members have current access or badges per current visit clearance request. Coordinate with all ships, USCG ships, public and private shipyards, and Marine bases to ensure members have current access/badges per current visit clearance request. The contractor will create and submit written visit request forms and enter visit request into JPAS or system of record or Norfolk Ship Support Activity (NSSA) website. The contractor will coordinate with local Naval Air Stations security to ensure all personnel have current and valid security clearances and System Authorization and Access Request-Navy (SAAR-N) forms for required access to various Government websites and locations.
In addition to Correspondence Support, as provided in accordance with Paragraph 4.5 of this SOW, the contractor will review, recommend, and update standard administrative practices and procedures within the department to ensure the standardization of administrative practices throughout the codes. The contractor will draft, review, disburse, and maintain master files for all inner-code memorandums, and meeting minutes. The contractor will consolidate department inputs to create and prepare official correspondence, spreadsheets, reports, agenda items, briefing folds, presentations, and charts. The contractor will maintain and update tracking reports and files. The contractor will review all correspondence originated within the codes for form, punctuation, grammatical construction, spelling, and adherence to established Staff and Navy policy. The contractor will maintain and conduct department correspondence routing, message handling, and filing system. The contractor will screen correspondence received on controlled routing to ensure proper routing within the department. The contractor will distribute correspondence as required to recipients on the appropriate distribution list.
The contractor will provide Naval Messaging Support in accordance with Paragraph 4.6 of this SOW. The contractor will coordinate forwarding Naval messages for the ASIR SITE to COMNAVSURFPAC Message Center for release. The contractor will coordinate forwarding messages to NAVAIR Lakehurst for release out of 4.8.7 Division Head.
The contractor will prepare, process, modify and distribute monthly Accomplishment Report, Team Data Reports, monthly Field Office Workload Report, prepare, modify and process Technical Reports, Technical Publication Deficiency Reports (TPDR) (ASIR ONLY).
The contractor will collect cost information, prepare, and maintain Fiscal Year (FY) Engineering and Tech Services (ETS) data reports for ships and shore stations. These reports will include actual data per ship (USN, USNS, and USCG ships) for man-hours worked and labor costs for each system located onboard ship. The contractor will maintain Certification Books (ASIR SITE ONLY) resulting in documenting all ship and aviation certifications books. The contractor will maintain tickler system for current certification tracking. The contractor will distribute certification books to Lakehurst engineers. The contractor will edit, review, update, and distribute technical documents and reports to ensure drawings, part numbers, and technical procedures are correct to include Fleet Technical Reports, Request for Engineering Information (REI), Quality Deficiency Reports (QDR), Technical Data Requests (TDRs), HAZMAT Reports (HMR), Engineering Investigations (EI), TPDRs, and DD-1149 shipping documents. The contractor will provide customers travel/labor estimates for Military Sealift Command, Fleet Technical Support Center Pacific, and USCG Funding Documentation (ASIR SITE ONLY). The contractor will prepare and maintain spreadsheets for all actual travel and labor expenditures. The contractor will retrieve and print Financial Database Reports and amend funding documents as needed.
The contractor will provide limited Personnel Support as liaison to the NAVAIR Administrative Assistant and NAVAIR administrative personnel with respect to administrative matters. The contractor will act as liaison for all code members to Human Resource Office located in Philadelphia, PA. This includes in-processing of new hires and Permanent Change of Stations. The contractor will maintain files for current Position Description for each position within code. Coordinate with supervisor to ensure Position Description is in accordance with task list. The contractor will coordinate and schedule semi-annual and end of year reviews for DoD Performance Management Appraisal Program (DPMAP) employees and their supervisors. The contractor will prepare and process Requests for Personnel Actions. Using N-ERP the contractor will prepare and process incentive awards.
The contractor will receive and prepare time and attendance worksheets weekly and maintain files. Weekly, enter time and attendance into N-ERP for workforce. Create, process and submit amended timesheets when required within mandated timeframe. Maintain associated time and attendance, man-hour, and weekly/quarterly reports. Prepare and maintain travel/leave schedules.
During other than regular working hours, the contractor will provide a cell phone or telephone number where his/her representative can be reached in the event emergency travel orders or Naval messages are required to be prepared and processed. The contractor emergency point of contact will contact the Government within 10 minutes following initial notification after regular working hours to determine the scope of work. The contractor’s response time of one (1) hour shall begin upon the receipt of initial notification.
Ideal candidate will bring 4-10 years’ experience in an administrative support field, similar to military Yeoman, or Personalist. Reports to a company supervisor as well as an on-site manager, working independently with minimal guidance. Possess an enthusiasm for continuous personal and professional development, identify and implement process improvement, with a willingness to step outside one’s comfort zone to learn new things. Typical work schedule is 100% onsite, M-F 0630-1500. Location: Naval Air Station, North Island, CA.
Must be US Citizen
Secret Clearance, or the ability to obtain one, is required.
For immediate consideration, please email your updated resume to: Lany Alcantara at firstname.lastname@example.org
MORA Consultants dba MORA Technology Solutions (MORA) is a small 8(a), HUBZone and WOSB defense contractor founded in 2014 and headquartered in San Diego, California. We are an equal opportunity employer and believe in recruiting and developing the very best professionals in the field. Although our corporate office is in California, we have employees supporting our customers from coast-to-coast and many states in-between. For employment consideration, please submit your resume to this posting in MS-Word and let us know the position for which you are applying. MORA is proud to offer competitive compensation and a comprehensive benefit package. Employee benefits Traditional 401k and Medical, Dental, Vision, Vacation, Sick, Basic Term Life Insurance, Employee Assistance Program and voluntary supplemental insurance.
MORA is always looking for skilled employees possessing a desire to join and contribute to an employee-focused company committed to sustaining superior customer satisfaction.